How to Prepare for a Video Shoot With a Production Studio

Whether you’re launching a brand film, corporate video, or social campaign, this guide breaks down exactly what to expect , and how to prepare for a smooth and successful production. Preparing for a shoot means having a clear brief, aligning with the creative vision, and being ready for on-set logistics. Below, we’ll walk you through every stage, and how to make it work for your team.

Our Studio Process: How We Work With Clients

  1. Initial Contact & Discovery

It all starts with a conversation. In this phase, we:

  • Learn about your goals, brand message, and audience

  • Discuss the style, format, and budget for your project

  • Explore timelines and required deliverables

  1. Project Briefing / Kick-off Call

We dive deeper into your creative vision. This session covers:

  • Style inspiration and brand guidelines

  • Scope of work and objectives

  • Target audience alignment

  • Technical or marketing requirements

  1. Scripting & Creative Direction

The script is the foundation of your film. This may be a structured narrative or a question-based interview flow. You can:

  • Share a draft script for refinement, or

  • Collaborate with us to build one from scratch

We also define:

  • Mood boards and style references

  • Story structure and narrative voice

  • Key visual themes and tone

  1. Pre-Production Planning

Behind the scenes, our team prepares everything needed for a smooth shoot:

  • Casting (if required)

  • Location scouting

  • Shot list development

  • Call sheets and scheduling

  • Wardrobe, set design, and technical planning

  1. Filming Day

On shoot day, our crew handles all production logistics, including lighting, direction, and audio. You’re welcome to have a team member on set for oversight, but it’s not essential. We’ll also have a dedicated producer to manage talent and timing.

  1. Post-Production

Once filming wraps, we move into editing. This may include:

  • Rough cut for review and narrative alignment

  • Colour grading and sound design

  • Motion graphics or animated titles

  • Music licensing and voiceover integration

  • Feedback rounds at each review stage

  1. Final Delivery

Once approved, your final video will be delivered in the required formats, such as:

  • Web and social-optimised versions

  • Subtitled edits or alternative cutdowns

  1. Post-Project Support

We offer continued support after delivery, including:

  • Additional edits or adjustments

  • Advice on how to get the most impact from your video

  • Guidance on repurposing for different platforms

FAQ

Q: How long does it take to produce a film with a studio?
A: It depends on the project scope, but most take 8–12 weeks from discovery to delivery.

Q: Do I need a script before contacting a production company?
A: Nope! Many clients come to us with just an idea and we help develop the full creative direction, including the script.

Q: I’ve never done a film shoot before, what tips do you have?
A: We will guide you through every stage of the film process so that you know what to expect when. The most successful film shoots are the ones that are well planned but flexible to moving parts.

Final Thoughts

Producing a video or branded film doesn’t need to be intimidating. With the right studio partner and some thoughtful preparation, the process can be efficient, collaborative, and even fun.

Thinking about your next video project? Contact us, we’d love to hear your idea.